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  • 09/10/2020 11:01 AM | Anonymous member (Administrator)

    PMC mama and board member, Melissa Harryman is a first grade teacher at Austin Creek Elementary in Santa Rosa. She loves to do fun read-alouds and a related directed draw with her students . She also loves reading to her amazing, book-loving 3 1/2 year old Audrey! 

    Melissa has put together two videos exclusively for PMC moms. The first video is a read aloud of a book from the wonderful book series called Bear and Friends, it is called Bear Can't Sleep. She will also share some fun bear facts for animal lovers. Afterward there is another link to a directed draw of a polar bear. In it she gives tips for young artists or ways to differentiate it for even younger kids. She shows several examples along the way. Both the read aloud and lesson are tried and approved by Audrey. 

    Want to continue the bear theme? Other bear themed books families may want to read together are: I Want My Hat Back by John Klassen, There's a Bear on My Chair by Ross Collins, Brown bear Brown Bear, What do you See? By Eric Carle, Corduroy by John Freeman, JamBerry by Bruce Degen, Teddy Bear Picnic by Bruce Watley, We're Going on a Bear Hunt by Michael Rosen and Helen Oxenbury, Paddington by Michael Bond, Big Bear Hug by Nicholas Oldland, any Berenstain Bears book by Stan and Jan Berenstain. The Very Brave Bear by Nick Bland, Mother Bruce by Ryan Higgins, and many more! 

    You can also go on a bear hunt, have a teddy bear picnic, or watch a bear movie/tv show too (like Paddington, Winnie the Pooh, and so many more!)


    Have Fun!!


    Bear Can't Sleep Read Aloud with first grade teacher Melissa Harryman — Watch Video

    Bear Directed draw with first Grade Teacher Mrs. Harryman — Watch Video

  • 09/02/2020 10:31 AM | Anonymous member (Administrator)

    PMC is supporting the Petaluma People Services Center with a remote service project to help isolated seniors in our community. It is a fun and easy project for artists of all ages and skill levels All you have to do is draw a picture in black marker (not a lot of fine detail!) and email the picture to admin@petalumapeople.org, or drop it off M-F 9am-2pm at 1500 Petaluma Blvd South. PPSC will make copies of the drawings for the seniors to color. Questions? Email service@petalumamothersclub.org

  • 08/28/2020 10:26 AM | Anonymous member (Administrator)

    Good Morning PMC Members, 

    It is with sadness that I will be stepping down as your President. My family and I will be unexpectedly relocating outside of the area and as excited as I am for this new adventure, I am heartbroken to have to step away from you and this club that I feel so deeply about.

    I have LOVED being your President. I have served on the board for 3 years prior to this post and have felt proud of the work our Club has done and the community that we have served. From assisting with coordinating events, to collaborating on content for the newsletter/blog, to our monthly meetings where I got to catch up with friends before we got down to business. It has all been a wonderful experience and I know the next President with cherish it as I have.

    I know the new President has an amazing and seasoned board behind them and they are eager to be incredibly supportive not only during the transition but throughout the year. They are excited for the opportunity to give a member of our club the opportunity to step up and bring a new perspective and continued enthusiasm to the role.

    Thank you all for keeping our community strong and in supporting one another during this time. 2020 has been a doozy, but folks, you aren’t alone. You have the full support of this club to get you through.

    If you are interested in the position of President, please feel free to contact me at president@petalumamothersclub.org or Tracy De Bel at vp@petalumamothersclub.org


    Thank you, it’s been an honor serving you.

    Allison Moghaddasi

    President, Petaluma Mothers' Club


    Job Description: 

    President
    Approximate hours per month: 5-20 
    Point of contact for Club members and community. Oversees Board members, events, and overall functionality of the Club. 

    · Voting Board Member

    · Set agenda with old business, new business, and time frame of board meetings

    · Run monthly board meetings

    · Send website content and/or updates to the Director of Communications and Director of Online Services monthly

    · Mediate problems within the PMC and maintain confidentiality

    · Follow up on Board performance and reassign tasks, delegate/select back ups as needed

    · Act as secondary signatory for bank account

    · Responsible for all aspects of annual ‘Magnolia Award’ and present at Spring Tea

    · Coordinate annual board recruitment with Volunteer Coordinator

    · Establish ad-hoc committees as needed

    · At conclusion of term, oversea transition of Board and remain available as advisor to new Board, if so requested

    · Lead contact for Legal

    · Other duties may come up to help with essential functions of the club



  • 08/20/2020 7:16 AM | Anonymous member (Administrator)

    PMC 2020 mom Evelyn wrote me with her favorite go-to recipe as a new mom during quarantine...she only wishes her bank account could support this recipe every day! Me too Evelyn, me too!


    Time:

    5 mins prep

    30-40 mins wait


    Ingredients:

    1. Smart phone


    Instructions:

    1. Pull out your phone one-handed while bouncing baby and open GrubHub

    2. Search your favorite food - top picks in my house are "Pizza," "Thai," or "Tacos"

    3. Order everything you want plus one extra thing to eat secretly before husband gets home

    4. Don't open the door when it's delivered because you are in a gross milk stained top and boxers. (Thank you COVID, 'contactless' means I don't have to see you)

    5. Crack open the door and snake one hand out to grab the bag

    6. Chow down on delicious food!


    Thank you Evelyn for keeping it real and giving us some laughs!

    Here is a pic of adorable Hailey, born 6/10/2020


  • 08/13/2020 9:15 AM | Anonymous member (Administrator)

    Good Morning!

    Birth Announcements

    Katie, Brian and Lucas Fleck welcomed baby Miles Vidal on Monday July 6th!

    7lbs 12oz and 21 inches long of adorable squish! Katie and Brian are completely smitten and enjoying every moment, while hoping for longer stretches of sleep. Lucas has walked into the role of big brother smoothly and has lots of big love for little Miles.


    If you have a birth announcement to share please email blogger@petalumamothersclub.org


    Community Interest

    Have you checked out the Black Lives Matter art installation at the Petaluma Library? It is no longer cordoned off but you can still see the beautiful paintings and feel the love and solidarity that our town has for this important movement.


    For more information visit:

    www.petaluma360.com/article/news/petaluma-mural-lauds-black-lives-matter-movement/amp/


    Have a great week everyone!




  • 08/08/2020 8:46 AM | Anonymous member (Administrator)


    I would like you to take a moment and reread this quote. “If you are a mom, you are a superhero. Period.” I couldn’t agree with this statement more. 

    Each and every one of you have gone so far above and beyond in the last six months. SIX MONTHS. It’s been hard. It’s been messy, literally and figuratively. It’s stretched our limits. It’s forced us to think outside of the box. And with school aged children going back to school with a new format, we are stressed out. We see you, we hear you, you appreciate you. We are here for you.


    I know in many of our PMC Facebook groups we’ve been having so much conversation about this. You’ve been asking each other, “how are you doing?” And boy do I personally value this club for these check-ins. The truth? We’re surviving. Some are thriving, some are struggling, but mostly, we’re all leaning on each other. 


    Keep up the open dialogue. Walk forward knowing you have a tribe behind you. You are not alone. 


    -Allison Moghaddasi,

    President of the Petaluma Mothers’ Club



  • 06/15/2020 10:29 AM | Anonymous member (Administrator)

    The Petaluma Mothers’ Club exists to provide support, information, education, friendship and an inclusive community to our members. As a network of families supporting families, the PMC unequivocally stands against racism. The PMC stands for inclusivity as a community of parents supporting one another. Our local and national community has experienced sadness, anger, and fear due to the tragic death of George Floyd and racial injustice towards the black community. If you have been seeking to find ways to talk about race and racism with your child, here are some resources available to start the conversation. We stand for creating an inclusive community where each member may find what they need to grow as a parent. 


    Child Development Info:


    Book Lists: 

    Early Childhood Anti-Bias Education Booklists

    https://socialjusticebooks.org/booklists/early-childhood/

    Elementary age to high school age children from the Oakland Library: “Talking to Kids about Racism and Justice: a list for parents, caregivers, and educators” https://docs.google.com/document/d/1s0lCA3FlulVhK6DFE2d3uYCipc6ApY8Gn2rMwm6fYqw/mobilebasic?fbclid=IwAR38syDYbKtuMOQujbZ_g6tyol23bvbsZ7SHCUEIS6L6bNiv00_9319GwFg#heading=h.57en70wih33r

    “Addressing Racial Injustice in Young Children” A conversation with the three psychologists who wrote the children’s book, “Something Happened in My Town,” about two families discussing a police shooting that occurred. Described as being geared for 4-8 year old children. 

    https://www.embracerace.org/resources/something-happened-in-our-town-addressing-racial-injustice-with-young-children?fbclid=IwAR2v4mj-LtMCQ5hkSaj4w-Q_AVIx-obWQdFSIpYtugPGUbO0Ikkod4KUiMI

    8 tips for choosing “good” picture books featuring diverse, BIPOC characters

    https://www.embracerace.org/resources/8-tips-for-choosing-good-picture-books-featuring-diverse-bipoc-characters

    Shift Box: A social justice-oriented picture book subscription service for kids owned by two local Petaluma mothers: 

    https://www.shiftbookbox.com/?fbclid=IwAR0kSUBJ_zBTE9JzojOb5KWRNbyR1OrnejZ5hrB3iSxJUYlPLQR0fKb5zDE

    Children’s Books That Tackle Race and Ethnicity, compiled by the New York Times

    https://www.nytimes.com/interactive/2016/09/22/books/23racebooks.html?fbclid=IwAR0h5XgKRh0OiF4nNKIPhaTYHV4AQe32aYMv8uGV_x71uMwRcnzlKtEcSoQ


    Additional ideas: 

    Anti-Racism Story on Busy Toddle Instagram

    https://www.instagram.com/stories/highlights/18145225129052108/


    Conversation Starters: 

    Anti-Racism For Kids 101: Starting To Talk About Race

    https://booksforlittles.com/racial-diversity/

    Racism and Violence: Using Your Power as a Parent to Support Children Aged Two to Five

    https://www.zerotothree.org/resources/1598-racism-and-violence-using-your-power-as-a-parent-to-support-children-aged-two-to-five?fbclid=IwAR38syDYbKtuMOQujbZ_g6tyol23bvbsZ7SHCUEIS6L6bNiv00_9319GwFg


    Books for parents: 

    “So You Want to Talk About Race” by Ijeoma Oluo

    In this New York Times bestseller, Ijeoma Oluo offers a hard-hitting but user-friendly examination of race in America

    https://www.sealpress.com/titles/ijeoma-oluo/so-you-want-to-talk-about-race/9781580056779/?fbclid=IwAR2aIQry4RIoVsOwAfzMubIHf00DNr2s29f5ch4fRiBPAFv56wakLgO32iM


    "White Fragility" by Robin Diangelo

    The New York Times best-selling book exploring the counterproductive reactions white people have when their assumptions about race are challenged, and how these reactions maintain racial inequality.

    https://www.barnesandnoble.com/w/white-fragility-robin-diangelo/1127171010


    Activities, Podcasts, Books and other resources from scaffolded (these are geared toward adults):  

    https://docs.google.com/document/d/1PrAq4iBNb4nVIcTsLcNlW8zjaQXBLkWayL8EaPlh0bc/mobilebasic?fbclid=IwAR2m_xC1Yhk7wZCkEag2MuIFJlcDt-264KjlCWbk5VCI8sNMwdPIE4dkbpI






  • 05/13/2020 12:12 PM | Anonymous member (Administrator)



    We are recruiting for our 2020-21 Board Term!

    As we begin recruitment for next year's Petaluma Mothers Club Board we’d like to offer a few updates. Our club will be refocusing our attention to highlight the good we bring to each other and our community. Not only do we want to ensure you have safe places to openly communicate with each other, but also that there are a variety of opportunities to see each other outside of our extraordinary Facebook space. Our focus is to reunite our commonalities and celebrate parenthood together.

    As you read through the descriptions below, I hope you feel inspired to be part of this new board and are as excited as we are to be part of this time of regrowth.

    You can influence our future. You can influence change.

    The board will now have three bodies of office: Executive Officers, Directors, and Coordinators. The updated position descriptions as well as approximate time commitments for each role are below. The Executive Officers have already been voted into their roles as this traditionally happens in April.

    We will be holding another virtual recruitment event, please see the link below to register:

    Click here to RSVP for Thursday. May 21st @ 8:00 PM

    If you are inspired to join the board, please review the job descriptions below and fill out the Interest Form below letting us know which positions you are interested in and why.

    Interest Form

    Please feel free to email me at president@petalumamothersclub.org for questions.

    Warmly,

    Jessica Marcy, President

    Allison Moghadassi, President Elect

    ---------------------------------------------------------------------------------------------------------------------

    Director of Membership Services

    Approximate hours per month: 3-5

    The Director of Membership Services is a voting member of the board that acts as the point of contact for new member information and dissemination including but not limited to general membership and Wild Apricot questions. This position oversees and reports to the board each meeting on progress of the Meals in a Pinch program as well as the Club Scrapbook.

    ● Maintain accuracy of information that is emailed to new members (including welcome note, discount list, playgroup links)

    ● Respond to phone inquiries (emailed transcripts) and forward as necessary

    ● Adjust phone message when needed

    ● Coordinate with the Director of Events to host a welcome Table at public PMC events, including display of recent Scrapbooks

    ● Check daily for member approval requests on Wild Apricot

    ● Archive any lapsed (inactive) members in order to keep the contact list below 500

    ● Help members troubleshoot dues by resending an invoice or directing them where to pay

    ● Create member/volunteer reports as requested

    ● Manage membership application and make changes as necessary

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Meals in a Pinch

    Approximate hours per month: 2

    The Meals in a Pinch Coordinator coordinates meal trains for PMC members as requested, remind new mothers to participate

    ● Send questionnaire to recipient and use info to create a meal train on Mealtrain.com

    ● Offer 5 meals (advise requesting delivery every other day)

    ● Post Meal Train link to Facebook Event group

    ● Send blast email through Wild Apricot a few days before meal train begins

    ● Check in with recipient to ensure they are receiving their meals

    ● Submit thank you announcements to Blogger for high meal train participation

    ● Report any updates to the Director of Member Services before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Club Scrapbook

    Approximate hours per month: 1

    The Club Scrapbooker compiles photos and press clippings and shares them with the Director of Communication as well as add them into an organized scrapbook by end of term

    ● Maintain archive files of noteworthy Blog Posts (big events) by saving the copy and image in a google doc

    ● Provide scrapbooks to Welcome Coordinator

    ● Report any updates to the Director of Member Services before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Community Outreach

    Approximate hours per month: 3-4

    The Director of Community Outreach is a voting member of the board that coordinates with the Community Calendar Coordinator to identify events or programs the PMC should participate in or support. This position also works closely with the Director of Events for any large community based events we should support such as the Sonoma/Marin Fair, Rivertown Revival, and the Butter and Eggs Day. This position reports to the board each meeting on progress of the Service Projects and Community Outreach efforts being done on behalf of the club.

    ● Inform members of community volunteer and donation opportunities

    ● Events include Butter and Eggs parade, CPR class, changing station at Fair & Rivertown Revival, Kid Power, car seat check, ACS Relay for Life

    ● Collaborate with Director of Programs on 1-2 programs/events

    ● Inform Publicity about potential press releases

    ● Submit event recaps to Blogger

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Service Project Coordinator

    Approximate hours per month: 2

    The Service Project Coordinator organizes service projects throughout the year, focusing on children, women, or families in the community. Request minimum of 2 projects per term.

    ● Examples include diaper and clothing drives

    ● Can plan event or partner with Director of Programs and Director of Events

    ● Submit blog articles about volunteer opportunities in the community

    ● Create and manage events in Wild Apricot and FB Event group

    ● Partner with The Director of Events on Signup Genius

    ● Assist The Director of Community Outreach on any events scheduled, including ACS Relay for Life

    ● Maintain list in Google drive of past contacts, events, and successes.

    ● Submit blog articles and photos from events planned

    ● Report any updates to the Director of Community Outreach before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Publicity

    Approximate hours per month: 3-4

    The Director of Publicity is a voting member of the board that oversees all publicity for the club. This includes but is not limited to: social media (Facebook & Instagram), distribution of flyers and other materials (digital and some hard copy), and updating club materials. Reports to the board each meeting on progress of distribution and content and checks in with Directors who may need publicity for events, programs, etc.

    ● Work with Director of Community Outreach and Director of Events to create Press Releases for Press Democrat and Argus-Courier

    ● Event info/press release will be sent to online distribution sources as appropriate

    ● Submit public PMC events to event calendars on various websites

    ● Print flyers for distribution (150 each for Fall Carnival, Spring Tea, and Egg Hunt TBD # for other events) and send 2 flyers to each school on the school list

    ● Work with Director of Events to get volunteers to help distribute flyers and brochures

    ● Maintain brochures including restocking at local business’

    ● Explore new ways to increase club membership

    ● Research and evaluate local publications for advertising options

    ● Point of contact for questions that arise as a result of publicity

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Discount Program Coordinator

    Approximate hours per month: 1-2

    The Discount Program Coordinator creates and maintains relationships with local businesses to provide the Club with local discounts as well as set up Dine & Donate events every month.

    ● Recruit local businesses for discount program

    ● Confirm accuracy of discount program, published on website

    ● Contact participating businesses and provide ‘spotlight’ article to Blogger throughout term

    ● Plans and executes Dine & Donate event every 4-6 weeks

    ● Report any updates to the Director of Publicity before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Online Services

    Approximate hours per month: 6

    The Director of Online Services is a voting member of the board that oversees maintenance of the PMC website and it's innerworkings. This includes membership renewals, invoices, and event registrations. All questions regarding online services will be directed to this position. This Director reports to the board each meeting on progress of membership numbers, outstanding invoices, state of business ads and website updates.

    ● Confirm accuracy of website including Presidents Note, contact info, discount list, resource guides

    ● Confirm ability for new members to sign up

    ● Partner with Business Ads to manage new and existing ads

    ● Own and manage PMC emails (xyz@petalumamothersclub.org), modify/add new addresses as needed, reset passwords as requested

    ● Renew subscription with web host

    ● Renew URL (petalumamothersclub.org)

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Business Ads

    Approximate hours per month: 4

    The Business Ads person is responsible for reaching out to local businesses to sell ads/paid blog features on our website. This position organizes the ads for the Director of Online Services as well as foster and maintain relationships with local businesses

    ● Manage emails to potential advertisers and manage existing ads

    ● Confirm all ads on website are up to date

    ● Communicate billing status with Treasurer

    ● Compile mailing list each month

    ● Check res and dimensions of new ads

    ● Change out email message

    ● Send out invoices

    ● Collect and track payments

    ● Manage dropbox folder for ads

    ● Send spreadsheet & mailing list to editor by deadline

    ● Report any updates to the Director of Online Services

    before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Communication

    Approximate hours per month: 6

    The Director of Communication is a voting member of the board that creates and solicits Blog content. A minimum of 4 posts must be uploaded a month (one is the monthly President's Letter and another is birth announcements). This Director position reports to the board each meeting on progress of the blog, photos taken for the blog as well as at major events, and any projects assigned to the designer.

    ● Research, collect, and organize weekly content. This should include birth announcements, PMC event recaps, recipes, crafts, member of the month, playgroup spotlights and business spotlights

    ● Work with Board to create content

    ● Ensure edits are complete before posting

    ● Ensure accuracy of the blog page and contact information within the website

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Club Photographer

    Approximate hours per month: 2

    The Club Photographer ensures that photos are taken at all PMC events and volunteer functions and submits them to the Director of Communication, Director of Publicity, and the Executive Officers.

    ● Gather photos from other members from playgroups and or events and share with the Executive Officers, Director of Communication, and Director of Publicity

    ● Provide digital images monthly to the Director of Communications as well as Executive Officers

    ● Report any updates to the Director of Communication before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Designer

    Approximate hours per month: 5

    The Designer will design brochures, flyers, and posters when given the appropriate time and information. The Designer is also responsible for maintaining the club logo and branding of the club.

    ● Design Facebook images for all events as well as full page flyer for Fall Carnival and Egg Hunt. Planner is responsible for confirming text, Designer responsible that image is approved before distributing

    ● Create template for MNO and Programs FB events

    ● Confirm logo is on all images

    ● Send approved files to Publicity for publication and printing

    ● Report any updates to the Director of Communication before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Playgroup Engagement

    Approximate hours per month: 2

    The Director of Playgroup Engagement is a voting member of the board that oversees all Facebook Playgroups and posts to the main FaceBook pages as well as communicates any information and changes to the Playgroup Admins. This position reports to the board each meeting on progress of any and all Facebook issues and concerns for the group.

    ● Maintain current playgroup roster

    ● Contact Playgroup Leaders with news and updates

    ● Coordinates seasonal playspace

    ● Assist new members in joining appropriate playgroups

    ● Monitor inappropriate content in playgroups, and act as mediator with President when necessary

    ● Recruit Leader to create next years playgroup (should set up in November)

    ● Share photos and short write ups for Playgroup Playdates with Director of Communications

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Playgroup Administrator

    Approximate hours per month: 3

    Facebook playgroup admins will be responsible for the following: approving member requests, monitoring and moderating conversation, outreach, and engagement. This includes coordinating with playgroup events to ensure photos and a brief write up are submitted when appropriate.

    ● Monitor inappropriate content in playgroups, and act as mediator with President when necessary

    ● Post an Ice Breaker Question weekly for the first year to keep the community strong and engaged. Post bi-monthly after the initial year or as the Administrator and Director of Playgroups see fit.

    ● Ensure photos are taken at playgroup playdates and a short description of the event to share with the Director of Playgroups monthly

    ● Report any updates to the Director of Playgroup Engagement before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Events

    Approximate hours per month: 2-4

    The Director of Events is a voting member of the board that oversees all major events ensuring budgets, tasks, and plans are executed and accounted for. Is responsible for filling volunteer positions for such events and working with the Event Coordinator to lead contact to troubleshoot and problem solve issues before each board meeting. Reports to the board each meeting on progress of events.

    ● Prepare SignUpGenuis.com in coordination with event lead

    ● Post SignUpGenuis.com link to Wild Apricot and Facebook Event group

    ● Ensure positions are getting filled

    ● Send reminders via Wild Apricot blasts and bumping FB post

    ● Inform Event Coordinator of any issues getting positions filled

    ● Maintain list of members who have completed 2 hours of service

    ● Coordinate annual board recruitment with President

    ● Create and Maintain a checklist with suggested dates to have tasks completed for Fall Carnival, Family Dance, Egg Hunt, and Spring Tea

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Event Coordinator

    Approximate hours per event: 20-30 (this includes all planning through the year and adds up all committee member hours)

    The Event Coordinator is the lead contact for a major club event and is responsible for but not limited to hiring vendors, planning activities, maintaining budget and recruiting a planning committee for the event. This position reports monthly to the Director of Events for board meetings.

    ● Create, manage and lead committee

    ● Secure venue for events including fees, deposits, arranging payments, and securing insurance certificate from Treasurer

    ● Solicit sponsors, goods, or services from local vendors to offset cost of event

    ● Submit monthly progress report to VP, including financial summaries

    ● Send Designer info to create image/flyer promoting event

    ● Create and manage events in Wild Apricot and FB Event group, send public event info to President to post on public FB page

    ● Send Thank You notes to vendors and donors

    ● Responsible for storage and provide written inventory of materials to VP *notes provided for individual events

    ● Report any updates to the Director of Events before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Resources

    Approximate hours per month: 4-6

    The Director of Resources is a voting member of the board that creates and updates postpartum resources with an emphasis on mental health and general resource guides as well as oversees the creation and maintenance of the Community Calendar. Works closely with the Director of Publicity on any opportunity for us to cross promote the PMC and community events, works closely with the Director of Programs to ensure we don't plan anything as a club at the same time as a widely attended community event, and works closely with the Director of Publication to ensure we are writing about events we as a club participate in and to help promote community events to our members via the blog. Reports to the board each meeting on progress of these guides and brings awareness to other Directors and Executive Officers about community events pertinent to our club.

    ● Create and update Resource Guide of postpartum resources, provide to Webmaster

    ● Create blog posts quarterly with updated guides

    ● Partner with local doctors and community members to inform new moms about PMC

    ● Update guides quarterly by adding new businesses where appropriate, and confirm previously listed information

    ● Confirm availability of guides to members through PMC website (Preschool, Birthday Party Venues, Pumpkin Patch, Summer Camps)

    ● Ensure Preschool Guide is updated and completed 1 month before Preschool Night

    ● Develop new guides as requested, and provide to the Director of Communication

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Community Calendar Coordinator

    Approximate hours per month: 2-3

    The Community Calendar Coordinator is responsible for updating our community calendar of events. Weekly research on recurring events relevant to our community, i.e. library story times, playspace hours, music classes, etc.

    ● Confirm Calendar link is pinned to top of FB Event page

    ● Keep track of all events at Chamber of Commerce, involve PMC where appropriate

    ● Update the Calendar in Wild Apricot Weekly/Monthly

    ● Do a weekly search on community events relevant to 0-5 year olds

    ● Report any updates to the Director of Resources before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Director of Programs

    Approximate hours per month: 5

    The Director of Programs is a voting member of the board that oversees all programs for the club as well as plans and hosts Mom's Night Out events once a month. They are also responsible for reporting to the board each meeting on progress of all club programs as well as attendance and overall success of the event.

    ● Ensure a variety of activities are set up for Mom's Night Out: such as paint night, nails, movie night, karaoke, shopping night, etc.

    ● Coordinate with Community Calendar Coordinator, President, and Director of Programs on Days and times of all events

    ● Coordinate with vendors to reserve space and request discount when possible for Mom's Night Out

    ● Provide food, drink, or subsidized ticket depending on event for Mom's Night Out

    ● Arrange for attendees payment to be made at time of RSVP for Mom's Night Out when appropriate as well as any program that requires assistance

    ● Ensure budget is met and funds have been received when applicable for Mom's Night Out

    ● Create and manage events in Wild Apricot and FB Event group

    ● Coordinate and/or host monthly new member socials- Create and maintain a sign up sheet for all Directors to host one a month

    ● Assist Program Coordinator with any events and or work with the Director of Events for assistance

    ● Attend Board Meetings Monthly and report on all projects assigned to your position as well as the positions that report to you.

    ----------------------------------------------------------------------------------------------------------------------

    Program Coordinator

    Approximate hours per month: 3-5

    The Program Coordinator plans monthly programs/events including Preschool night in January and Super Playdate in June. Updates the Director of Programs for our monthly board meetings.

    ● Set up a program every 1-2 months via in person or zoom

    ● Recruit guest speakers and negotiate speaking fee when necessary

    ● Collect feedback from members for future speakers and classes

    ● Collaborate with Director of Community Outreach on 1-2 programs/events

    ● Secure venue for events including fees, deposits, arranging payments, and securing insurance certificate from Treasurer

    ● Create and manage events in Wild Apricot and FB Event group

    ● Purchase refreshments, oversee set up/clean up, greet guests, and introduce speaker at event

    ● Follow up with written thank you to guest speakers

    ● Submit event recaps and photos to the Director of Communications

    ● Report any updates to the Director of Programs before the Monthly Board Meeting. May attend Board Meetings but not mandatory.

    ----------------------------------------------------------------------------------------------------------------------

    Field Trip Coordinator

    Approximate hours per month: 5

    The Fieldtrip Coordinator plans and hosts monthly field trips and updates the Director of Programs for our monthly board meetings

    ● Examples include airport, firehouse, police station, pumpkin patch, Sports City soccer/baseball

    ● Create and manage events in Wild Apricot and FB Event group

    ● Submit event recaps and photos to the Director of Communications

    ● Report any updates to the Director of Programs before the Monthly Board Meeting. May attend Board Meetings but not mandatory.


  • 04/23/2020 1:30 PM | Anonymous member (Administrator)


    One of the hardest things about Shelter-In-Place for me and my family is not being able to see our extended family. Our kids are fortunate that they have both set of Grandparents in relatively close proximity, so they see them often. Having little ones and explaining why we can go over to their Grandparents house, and why they can’t come to ours is a daily battle. I’ve run out of ways to try to put words to these crazy times we are living in. Since I can barely wrap my head around it, image how it is for your little ones. I know I’m not alone with this struggle. 

    So when I was searching Pinterest for ideas on what we would do in “Preschool” this week, I came across this post:  link (https://www.theleangreenbean.com/mail-a-hug/). You can MAIL A HUG. So my preschooler and I worked together and had a blast doing it. It’s super easy! 

    We’d all rather give a hug, but why not mail one while we wait?

     

    Materials Needed:

    A roll of paper (but if you don’t, just tape a bunch together until you get the length you need!)

    Crayons

    Scissors

    An Envelope (and a sense of humor on how to fold the hug without squishing little paper fingers)

    A Pen to Address the Envelope

    A Stamp

     

    Have fun and remember. We’re all in this together so if you have any ideas on projects or helpful hints during this time, please feel free to share them with blogger@petalumamothersclub.org

     

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The Petaluma Mothers' Club

P.O. Box 521 Petaluma, CA 94953-0521

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